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Accounts Payable Specialist - Target

Accounts Payable Specialist - Target

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Accounts Payable Specialist




Compiles, reviews and maintains purchasing and accounts payable records by performing the following duties.


Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Maintain all accounts payable files to include filing invoices in designated areas on a daily basis, updating vendor information on computer, and annually purging data as required.
  • Match purchase orders with vendor invoices to assure accuracy, resolve discrepancies with authorizing manager, and input to computer in a timely manner.
  • Audit and review non-inventory invoices and/or expense reports for compliance, obtain necessary approvals, code properly, and input to computer in a timely manner.
  • Communicate all disputed invoices, terms, and/or amounts with vendors and monitor until successfully resolved.
  • Reconcile vendor statements against accounts payable system to ensure no missing invoices.
  • Monitor all paperwork, invoices, anticipated credit memos, correspondence and verbal communication with vendors.
  • Research and respond to all accounts payable inquiries in a prompt manner.
  • Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
  • Prepare analysis of accounts, as required.
  • Assists with special projects, as necessary.


Education and Experience Required                                                      

Associate's degree or equivalent from two-year college or technical school; or one year accounting experience and/or training; or equivalent combination of education and experience.


Supervisory Responsibilities                                                     

This position has no supervisory responsibilities.



To perform the job successfully, an individual should demonstrate the following competencies.


Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.


Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.


Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs;  Meets commitments.


Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Maintains confidentiality; Remains open to others’ ideas and tries new things.


Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed; Volunteers readily; Asks for and offers help when needed.


Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.


Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.


Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.


Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.


Adaptability - Able to deal with frequent change, delays, or unexpected events.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Language Skills                                                                

Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.


Mathematical Skills                                                       

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent.


Computer Skills                                                               

To perform this job successfully, an individual should have knowledge of Accounting software, and should have extensive knowledge of Microsoft Word and Excel Spreadsheet software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually moderate.





This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.


A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.


This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.



Primary or Key Responsibilities


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Responsibilities and essential job functions include but are not limited to the following:


  • Answer inquiries from all internal and external stakeholders, and research discrepancies
  • Process, send and research checks, recording transactions on internal systems
  • Analyze, prioritize, code and pay invoices, managing vendor or supplier expectations
  • Make timely and accurate payments for vouchers (check run), ACH and T&E reimbursements
  • Process payment batches - RTS, Main run, ACH, Manual payments for Rentokil North America and all its affiliate companies.
  • Review and obtain all authorization and required approval for journal batches
  • Issue all voids in banking system (JPMorgan) and internal ERP finance application (Navision) in order to enter corresponding credit memos for voucher removal or reversal
  • Review and post rent journals and process monthly payments as needed
  • Review and approve required purchase journal uploads (i.e. Utility upload, AP Sweep, Consolidated supplier master bill upload files, A/R customer refunds etc.)
  • Void/resolve all unclaimed property checks with GL team
  • Initiate and resolve all outstanding banking issues with JPMorgan- ACH reversal, electronic file transfer issues, forged/unauthorized endorsements research
  • Resolve ACH returns, Positive Pay exception review and resolve for all companies
  • Required to support and train all accounts payable processor and clerk roles as needed or as  assigned by department head
  • Assist in ad hoc accounts payable functions and tasks as assigned by department head, to include but are not limited to answering phone calls, addressing emails, invoice processing, mailing of checks etc.
  • Support geographically dispersed groups of colleagues, managers, executive members etc.
  • Possess superior organizational and communication skills
  • Able to work independently with minimal direct supervision
  • Identify problems or potential problems and develop solutions with limited assistance







Deliver Results

  • Have the ambition to achieve goals/objectives and the discipline, organization and perseverance to deliver outstanding customer service.
  • Focus on delivering what’s required.
  • Establish SMART objectives for self and others.
  • Be enthusiastic and works with energy to achieve company standards and goals.
  • Monitor progress of objectives and take action to ensure delivery to agreed timescales.
  • Plan, organize and prioritize workload effectively.

Act Commercially

  • Able to gather and make sense of large amounts of information and apply it to make business and customer-focused decisions.
  • Use business thinking to make decisions.
  • Use experience to solve current problems.
  • Use a straightforward and practical approach to handling business issues.
  • Understand how own actions impact on costs and finds the most cost effective solution to meet needs.

Manage Self

  • Manage emotions to remain calm, focused and optimistic while dealing with a constant stream of demands.
  • Be aware of own feelings.
  • Manage own feelings to remain clear and focused.
  • Have positive expectations that things will work out.
  • Be aware of own development needs and takes steps to improve these.
  • Know how to take care of self to be at one’s best.

Coach and Develop

  • Encourage the long-term development of others to build capability.
  • Give practical support.
  • Train team members by giving directions or demonstrations.
  • Give practical support or assistance to make job easier for the other individual.
  • Ask questions, devise tests, or use other methods to ensure that others have understood.
  • Give support to others and praise more than criticizes.
  • Recognize success.

Work with Others


  • Build relationships and collaborate with others (e.g. customers, colleagues, partners & suppliers) to achieve our mission.
  • Be a team player.
  • Offer help and advice when asked.
  • Be supportive and/or positive of other members of team.
  • Share information knowledge and experience freely within own team and with other departments / business units.
  • Commit to team decisions.

Display Leadership


  • Inspire others to achieve the company’s objectives and to hold them accountable for high standards of performance.
  • Communicate expectations and direction.
  • Give clear directions – ensuring communications are clear and simple.
  • Communicate objectives and share helpful information with the team/individuals.
  • Listen to individuals and includes their ideas in decisions made.
  • Conduct regular team meetings to share information and listen to ideas and concerns.
  • Adapt style to suit customers and colleagues.





Additional Information


We are Proudly an Equal Opportunity Employer!
EOE AA M/F/Vet/Disability
Link to Federal employment poster:
Pay Transparency Nondiscrimination Provision